Vigilance Excellence Awards -2009 By Vigilance Study Circle

No.VIG/VSC/09/

Dated 01.01.2009

Dear Sir,

Sub: Vigilance Excellence Awards -2009

New Year Greetings to you from all of us at Vigilance Study Circle, Hyderabad. We wish that the New Year will usher in more Happiness, Peace and Professional satisfaction to you and members of your team.

As you are aware, VSC, Hyderabad has been striving to provide a Platform to Vigilance Professionals in PSUs, Banks and Ministries / Departments of Government of India to exchange views and experiences. It has been its endeavour to recognise and promote excellence in the field of Vigilance. Towards this end, VSC has instituted Vigilance Excellence Awards in 2008 and awarded them to 10 Vigilance Officers from PSUs and Banks based in Hyderabad, during the anniversary celebrations held in July 08. As VSC is an umbrella organization for similar initiatives in other parts of the country and as chapters of VSC have already been setup in other cities, it is felt that it would be appropriate to widen the scope of Awards to cover all PSUs, Banks and Ministries/ Departments of Government of India. Accordingly, it has been decided to give 8 Awards every year, one in each group, details of which are given below.

It is requested that CVOs of all the PSUs, Banks and Departments/Ministries of Government of India may forward their nominations by 31.03.2009.

Objectives of the Award:

• To recognize the excellent work done by Vigilance Professionals from PSUs, Banks and Ministries/ Departments of the Government of India in the field of Preventive Vigilance and Punitive Vigilance.
• To disseminate information on the outstanding and innovative work done by Vigilance Professionals by publishing a compilation of good case studies, submitted for the Award, and also by publishing the Award winning case studies in the Souvenir of VSC, released during the Anniversary celebrations.
• To motivate Vigilance Professionals to excel in the discharge of their responsibilities.

Procedure for Selection of Awardees:

• VSC will call for nominations for Awards in the month of January, every year.
• CVOs from PSUs, Banks and Ministries and Departments of Government of India will be invited to submit case studies in the fields of Preventive Vigilance and Punitive Vigilance. The case study shall be drawn from the work done by the Vigilance Professionals during the previous calendar year.
• Each organization can nominate a maximum of 2 case studies for the Award.
• In case more than one vigilance professional are directly involved in the said work, the Award will be given to the whole team and will be treated as one unit.
• Case studies shall be submitted as follows:
  • The case study shall be written in lucid manner and should not be more than 1500 words. It should be printed on one side of the paper in Arial 13 Font, in double line spacing. A soft copy in the form of CD should also be sent along with the nomination. The name of the organization and those of the Vigilance Professionals involved shall not be mentioned in the body of the case study. These particulars should be mentioned in the covering letter by the CVO.
  • The case study on Punitive Vigilance should cover the following along with other details:
  • How information about the omission or commission has been received? i.e. whether through a complaint/source information/ inspection etc.
  • Methodology followed during investigation/verification of the information received.
  • Tools i.e., Forensic Sciences, Sample Analysis etc., used during the investigation.
  • Logic or reasoning followed in resolving the matter.
  • Final outcome of the investigation
  • Action taken by the organization on the basis of recommendations given by the Vigilance Department.
  • Case studies on Preventive Vigilance should cover the following along with other details:
  • Improvements suggested in systems/procedures as a result of system studies or as a consequence of investigation/checks/ inspections.
  • Analysis of existing systems and how loopholes in the system or procedures have been exploited; how the suggested improvements can reduce leakages and improve efficiency, etc.
• The case studies should be analytical, and shall not be a mere narration of events or facts.
• While sending the case studies, the covering letter along with the hard copy and soft copy of the case study shall be placed in an envelope superscribed as “Vigilance Excellence Awards 2009 in Group ____” and be sent to the following address:

Shri N.V. Raja Shekar, IFS
President, Vigilance Study Circle &
Chief Vigilance Officer
NMDC Limited ;
10-3-311/A, Castle Hills
Masab Tank, Hyderabad 500 173

• The nomination should reach the VSC by 31.03.2009.
• VSC will shortlist the case studies received and send them to a Committee of eminent persons to evaluate the case studies and select the best one in each group for the Award. The process shall be concluded by 31.05.2009. The decision of the Committee of eminent persons shall be final
• The Award will consist of a Scroll containing citation plus cash price of Rs.5, 000/- in each group.
• All case studies submitted for the Award will be published in a Booklet and the Award winning ones will be published in the Souvenir released during the anniversary of VSC.
• The Awards will be distributed during the anniversary celebrations of VSC by the Chief Guest.
• Prize winners should travel to Hyderabad on their own. Local Hospitality of Board and Lodge will be provided by VSC, Hyderabad.
• For the purpose of selecting the Awardees, all the Ministries in Government of India are divided into 8 groups as follows and the PSUs pertaining to a particular Ministry will also form part of that Group.

Group 1:

Ministry of Finance including Banks and Insurance Companies

Group 2:

Ministry of Agriculture
Ministry of Chemicals and Fertilizers
Ministry of Earth Sciences
Ministry of Environment and Forests
Ministry of Rural Development
Ministry of Water Resources

Group 3:

Ministry of Youth Affairs and Sports
Ministry of Women and Child Development
Ministry of Science and Technology
Ministry of Culture
Ministry of Health and Family Welfare
Ministry of Women and Child Development
Ministry of Youth Affairs and Sports
Department of Atomic Energy
Department of Space

Group 4:

Ministry of Coal
Ministry of Labour and Employment
Ministry of Mines
Ministry of New and Renewable Energy
Ministry of Petroleum and Natural Gas
Ministry of Steel

Group 5:

Ministry of Communications and Information Technology
Ministry of Information and Broadcasting
Ministry of Shipping, Road Transport and Highways
Ministry of Tourism
Ministry of Civil Aviation

Group 6:

Ministry of Commerce and Industry
Ministry of Micro, Small and Medium Enterprises
Ministry of Food Processing Industries
Ministry of Heavy Industries and Public Enterprises.
Ministry of Power

Group 7:

Ministry of Consumer Affairs, Food and Public Distribution
Ministry of Corporate Affairs
Ministry of Housing and Urban Poverty Alleviation
Ministry of Human Resources Development
Ministry of Law and Justice
Ministry of Minority Affairs
Ministry of Overseas Indian Affairs
Ministry of Statistics and Programme Implementation
Ministry of Textiles
Ministry of Urban Development

Group 8:

Ministry of Defence
Ministry of Development of North Eastern Region
Ministry of Home Affairs
Ministry of Tribal Affairs
Ministry of Panchayati Raj
Ministry of Parliamentary Affairs
Ministry of Social Justice and Empowerment

For further details, you may visit VSC’s website, www.vsc-india.org.

All the CVOs are requested to give this wide publicity to the Awards in the organization and send the nominations, positively by 31.03.2009.

Yours sincerely,

(N.V. Raja Shekar)
President

To all CVOs